October 22, 2009
Location: Seattle Public Library, Columbia City Branch meeting room.
Attending: Williams, DeHaan, Lefavre, Gutknecht
Meeting Start: 5:00 p.m.
No board minutes from the September meeting were available.
No financial report was presented.

Julie LeFavre made a pre-meeting request that the club formulate a way to get into compliance with Rotary International's reporting requirements: Registering members, reporting attendance. She said we are seriously behind. Rusty will put this into his calendar to pursue in the next week.

1) Jayne gave a report on the costs of the items to be purchased for the gift bags.
The $3700 estimate doesn't include tax. She wasn't sure when exactly the order could be delivered, i.e. before December 1?
Location for the bags assembly, and a date for assembly/delivery isn't set.
Jayne's case for going forward: We have 5 weeks to pull this together.
Howard asked if it wouldn't be good to have a Project Director, a written plan, including a complete budget, a date we'd bounced the group to see if people would commit to help assemble 680 bags? Should board members be doing this project work?
Jayne asked for an approval to go ahead, and Howard suggested putting this aside until after looking at the volunteer requirements for other projects, in light of the nearly $5000 exposure.

2) Book Drive - Howard has Burdick Security, GM Electric Vehicle, RV Chamber of Commerce. Howard has talked with the Columbia City Health & Fitness, BookWorm Exchange, and will try to talk with Soriano Plumbing before Saturday.
Rusty has Headliners, Talls, maybe some others.
Rusty stated that Mark Roth has some business owners lined-up.

Plan for the BookFest:
- Howard set-up the booth at the board meeting and we talked about the booth elements: signage, props. We will have several of the plastic stands with Launch Partners' logos on them, plus some dictionaries, books. We will have printed sheets with our calendar of Programs through November. Howard sees the BookFest participation as an opportunity to recruit business owner/sponsrs, and potentially members.
- Saturday morning setup by Rusty and Jayne, and Howard will put out all the stuff for the tradeshow booth by 9 a.m. out on his
front porch.
- Howard takes the noon-6 shift at the Bookfest.
- Sunday shifts yet to be determined (ElDoris, Diana, Bud, Mark, others?)
- We raised $160 on Tuesday morning at the Rotary meeting from sales of Phil's book.

3) Recipe Book: Jayne has been collecting names of local "celebrities." She wants to compose a letter. She has 4 recipes back, one from
Richard McGuyver. Howard brought up completing it before the holiday buying season. Jayne didn't think this was feasible, with the Gift Bag program and other activities. Rusty suggested Valentines Day.

4) 501(c)3 and 5-Clubs auction - Ruth reports that we don't have tax-donation-deductable status. She recommends we drop

out of the auction.

5) Nov.6 Social: We discussed the challenge with doing both this and the food program for teens at the community center.

No-one felt we had the volunteer strength to do the food program.

Howard posed the question: "What would draw people to come on a Friday evening? What's the lure? What is the invitation say?" - what is the substance of the social in detail?

Jayne suggested an entertainer.
Julie LeFavre suggested the lure of being able to get to know one's fellow
Rotarians would draw most. Jayne suggested doing an icebreaker game.