Meeting Brought To Order at 6:05PM
 In Attendance:
 
            Mark Roth
            Howard Gutknecht
            Kyle Chow
            Hector Montano
 
Treasury Report:
 
            Foundation account balance = $13,900 approximately
            Club account balance = $7,900 approximately
 
Old Business:
 
            Audubon Project:
           
                        Approved to go forward with this project
 
                        Invasive Species Removal Event for September
                        Requesting club support and volunteers from community
                        Partnering with One Brick – event already listed on their website.
 
                        Idea suggested to do a fundraiser – possibly a music event?  Blues? Jazz?
                        Combine event with art and photography from kids.
                        A portion of event proceeds to go to Audubon Society
 
            Rainier Rotary Brochure
 
Suggested by Howard to have a one page brochure to use for announcing events and to introduce Rainier Valley Rotary to prospective members:
 
                                    One side would be a two/three month event calendar
Other side would be an informational sheet for Rainier Valley Rotary
           
                        Next step is to do more work and bring a finalized version in three weeks
                        Suggestion was made to add the Rainier Valley Rotary logo.
 
            Literacy Project
 
                        Reviewed Literacy Project proposed by Rusty.
                        Project includes a donation request of $1500 from RV club.
 
Suggestion was to fundraise through matching donations from other clubs: potentially Mercer Island
 
Project donation request did not specify which account the funds should come from: i.e. club or foundation.  Needing to confirm this.
 
Suggestion was to have club members raise the requested funds, instead of having the funds deducted from a club account.  Recommended that project proposal should be amended to reflect this change.
 
Suggestion was to authorize Rusty to seek donations from other clubs to make fundraising goal.
Project Sponsor was not in attendance at meeting.
 
Discussion on this issue was tabled and will be discussed at following board meeting.
 
 
New Business
 
            Halloween Fundraiser Event
 
Motion made to sign contract with City of Seattle to commit to event space and sign required forms.
 
                                    Insurance liability certificate needs to be signed.
Howard met with city Risk Manager, and the required permits will cost about $600.
                        Once motion approved, Howard will meet with committee to plan event
                        Up to 100 tickets can be sold.
                        Event will be from 6:00PM to 10:00PM.
                        Motion was made and approved by board to sign contracts.
 
            Math Expo
 
                        Project requested $1000 from Foundation account
                        Project Sponsor was not in attendance at meeting.
Discussion on this issue was tabled and will be discussed at following board meeting.
 
            Strategic Discussion
 
                        Questions raised: 
 
How do we as a board decide which projects to fund?
How de we keep projects financially self-sustainable?
How do we identify projects that will support our vision to benefit local community?
 
For example, both the Literacy Project and Math Expo meet general criteria of benefitting the local community; how would we decide which project to support if we could not finally sponsor both projects:
 
                                    Questions to consider when determine to fund a project:
 
·         Does the project in question address an issue that is under emphasized?
·         Does the project sponsor project passion about the project?
·         Are other RV rotary members passionate about the project?
·         Are there alternative resources within the community providing funding for this issue?
·         Will the project potentially be self-sustaining in the future?
·         What are the time commitments for the project?
·         Will the project be seen as valuable to the community?
·         Does the project give RVR increased visibility in the community?
·         Is the project a unique resource that we can supply?
·         How does RVR’s participation in the project benefit the organization and RVR?
 
Discussion tabled.  Topic to be continued at next board meeting.
 
Meeting Adjourned at 7:05PM.